7.4 Notice of Intention to Submit Thesis for Examination

You can complete a form in person when you submit your thesis to the Graduate School Office.

Submitting the Thesis for Archiving

Success at the Thesis Review milestone demonstrates the completion of their research project and their readiness to finish your thesis writing and to submit your thesis for assessment. You will receive guidance on the content and structure of your thesis, as well as final stages of your project. The Thesis Review milestone is completed three months before the submission of the thesis, and 12 months for PhD and 6 months for MPhil from your Mid-Candidature milestone.

The deadlines have been set for students to submit the final copy of their thesis/dissertation:

Deadline to Submit Thesis/Project/Dissertation: May 6, 2016 by 3:00pm

This means that Ph.D., J.S.D., D.M.A., and Engineer degree students now have the option to submit their dissertation/thesis either online in electronic pdf format OR continue to submit the hard copies via an appointment with the Registrar’s Office. The electronic submission process is not yet available for master's theses or undergraduate honors theses.

Please print the forms and submit them by mail at the following address:

How do I submit the final documents?
Theses, dissertations, and manuscripts must be submitted online through . Note that the options you choose when submitting your document to Proquest, e.g. publishing options, copyright services, etc., will affect costs. UCSF covers the cost of the traditional publishing option for all students. If you choose open access publishing, then you are responsible for the difference between the traditional publishing fee and the open access fee. Likewise, if you choose to have Proquest apply for a copyright on your behalf or if you desire any other service (e.g. binding or printing), then you are responsible for additional fees. .

In order to submit your thesis, you must upload a draft in PDF format to the .


Release Form
When a student submits the departmental and electronic thesis copies, s/he and the thesis advisor must complete and sign a . This form specifies the administration of literary property rights (copyright), access, and reproduction of the thesis. Contact the staff if you have questions about the release form.Effective for May 2010 theses and dissertations submissions, students will be required to submit their thesis or dissertation online through Stony Brook University's ProQuest/UMI ETD Administrator Site. This site is now live, and new procedures on this can be found in the updated Guidelines below.Submitting a departmental copy
A first semester thesis must be submitted to the department in acceptable form by 5pm on the final day of the Winter Study period. A second semester thesis or year-long thesis must be submitted to the department in acceptable form for final grading no later than one week preceding the first day of the final exam period (spring semester). (Please note that individual departments may have stricter deadlines than those mentioned above.) Printed copies of the thesis to be bound for the students advisor or department should be turned in to Sawyer Library's Collection Management Department (2nd floor). Collection Management will accept printed copies to be bound until 4pm each day during the week of final exams, excluding weekends (spring semester). Include a signed copy of the release form with each departmental copy. Binding of printed copies is charged to the department.The responsibility for deciding whether to submit your thesis for examination rests with you and your decision should take account of the opinion of your supervisory team. Please note however that your supervisory team’s opinion is advisory only, and an opinion that the thesis is ready for submission must not be taken as a guarantee that a degree will be awarded. The decision to award a degree rests wholly with the examining team. In addition to the electronic thesis or dissertation you are required to submit, you will also need to submit the items below. These items should be submitted as soon as possible after your thesis or dissertation has been approved by your committee. Failure to turn in these required items may result in a delay in your graduation.Doctoral candidates and some master’s students are required to submit an electronic copy of their thesis or dissertation to ProQuest/UMI Digital Dissertations in addition to submitting their print copies to Langsdale Library. This places the thesis or dissertation in a national, searchable database for other researchers to use and cite. Instructions for authors are . Submit your completed thesis or dissertation .Students submitting a thesis or dissertation must also complete the student section of the and submit it to Langsdale with the print copies of their dissertation. A library staff member will sign the form, which should then be given to the student’s thesis/dissertation director. Once your thesis or dissertation committee approves your final manuscript and you have made all necessary revisions and corrections, you are ready to submit your work as a single pdf file to the LoboVault repository and, for dissertation writers, the ProQuest/UMI UNM Administrator archive following the . At the minimum, you must submit your thesis or dissertation to Graduate Studies within (90) ninety days of your final defense or by the graduation deadline for the term in which you are graduating, whichever comes first.The University of New Mexico encourages open access to all theses and dissertations produced for graduate degrees. Therefore, all theses and dissertations are submitted electronically in PDF format to Graduate Studies. These electronically submitted theses and dissertations (ETDs) are uploaded on a server housed in a UNM repository, , where they are accessible for search and download through web search engines such as Google. In most cases, students submitting ETDs benefit from having their work available in the open access repository. In some special cases, however, students may want to delay making their work available for varying lengths of time. For this reason, UNM has implemented an embargo policy that enables students, with approval from their advisers and Graduate Studies, to delay public-wide access to their work in the repository. While under embargo the manuscript nonetheless remains available to the University of New Mexico academic community in order to satisfy requirements for the degree. Before submitting your thesis or dissertation, please consult with your committee chair and review the embargo restriction policy at the Website- to determine whether or not you should release your work to open access or petition for an appropriate embargo option. For more information on the embargo policy please see “” below. If the decision is made to request an embargo restriction then the form must be submitted to Graduate Studies at the same time as you submit the — at least two weeks before your dissertation defense.These forms may include the Information Cover Sheet form, the Certification of Final Form, the ETD Release form, the Title page (template). You may submit these forms as email attachments to , or you may submit the hard copy manuscript forms to Graduate Studies—attn: Manuscript Coordinator. If you prefer to meet with the manuscript coordinator, arrange an appointment with Doug Weintraub, . Please register at LoboVault repository BEFORE submitting your manuscript forms to the Manuscript Coordinator.